Newborn Registration Service - Frequently Asked Questions

Birth Registration


  1. What is a birth registration?
  2. When must a birth be registered in Ontario?
  3. Who is eligible to register a birth in Ontario?
  4. How can I register a birth in Ontario?
  5. Why should I use this service to register a birth in Ontario?
  6. What is the difference between a birth registration and birth certificate?
  7. How long does it take to register a birth in Ontario?
  8. How can my child travel before his/her birth is registered?
  9. Are there fees associated with registering a birth in Ontario?
  10. My name contains letters with accents. How do I enter these characters using my PC?
  11. Can I submit the application electronically or do I need a printer to complete the birth registration form?
  12. Where do I send my child's birth registration form?
  13. How do I register a child that is older than one year of age?
  14. I am having problems printing the online birth registration form. What should I do?
  15. How do I contact the Office of the Registrar General?

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  1. What is a birth registration?
  2. Birth registration in Ontario is a two-step process. Two forms must be submitted and matched in order for a birth registration to occur. The first form, the Notice of Live Birth form, is completed by medical staff and submitted to the Office of the Registrar General (Province of Ontario). The second form, the Statement of Live Birth form, is completed by parents of newborns using either a paper form or the Newborn Registration Service online and is then submitted directly to the Office of the Registrar General. It is the matching of these two forms that creates a birth registration. Upon registration of the birth, a birth certificate or certified copy of the birth registration can be obtained and used as proof of identity or to request documents such as Passports or Ontario Health Cards.


  3. When must a birth be registered in Ontario?
  4. Under the Vital Statistics Act, the birth of every child born in the Province of Ontario must be registered within 30 days of the date of birth with the Office of the Registrar General.If you didn't register the birth and your child was born more than one year ago, you need to contact the Office of the Registrar General.


  5. Who is eligible to register a birth in Ontario?
  6. A child's birth can be registered with either one or two parents named on the birth registration. A parent must be one of the following:

    • The child's birth mother, who is the woman who gave birth to the child;
    • The child's father, if he is the biological father and if he is acknowledged by the birth mother and agrees to be named on the birth registration;
    • The child's "other parent", where the biological father is unknown and the child was born from assisted conception with an anonymous sperm donor. An "other parent" can only be named on the birth registration if he/she is acknowledged by the birth mother as the other parent and he/she agrees to be named as a parent on the birth registration.

    The birth registration must be signed by each parent whose information is included on the birth registration form, unless that parent is incapable due to illness or death. If both parents are incapable, or the birth mother is incapable and the father is unknown to, or unacknowledged by the birth mother, and the child has no other parent, the statement may be completed and signed by an informant acting on the birth mother's behalf. In this case, a statutory declaration must be submitted. Information on statutory declarations will be provided at the end of your online session, or you can contact the municipality where the child`s birth took place.


  7. How can I register a birth in Ontario?
  8. To register a child in Ontario, use the Newborn Registration Service to fill out the Statement of Live Birth electronically or fill out a Statement of Live Birth (Form 2) - the form given to you by the hospital or midwife after you give birth - and ensure the information is clear and accurate, as this is your child's permanent identity record. Upon completion and careful review of the Statement of Live Birth, the parent(s) must sign the form. If a father's or other parent's information is provided, both parents must sign and certify the form. If a father’s or other parent's information is not provided, only the birth mother must sign. When the original form is signed, mail the Statement of Live Birth (Form 2) to the Office of the Registrar General (Government of Ontario), where the birth registration with the province takes place. When your child's birth is registered, you may apply for his/her birth certificate. By using the Newborn Registration Service, you can apply for the birth certificate online while completing your birth registration form. The birth certificate will be produced after the birth has been registered.

    NOTE: It is an offense to sign someone else's name on the form. If one of the parents is unavailable, send the form to him/her to be signed and returned (originals only).


  9. Why should I use this service to register a birth in Ontario?
  10. This online service helps to ensure that the birth registration form is completed as accurately as possible. This helps to reduce errors on the form and helps to improve processing times. Using this service, you can also apply online for a birth certificate and a Social Insurance Number without completing and submitting separate application forms. The birth certificate and the SIN applications can be completed in a few minutes.


  11. What is the difference between a birth registration and a birth certificate?
  12. A birth registration contains information about a newborn and is used to create his or her permanent identity record. The birth registration form cannot itself be used as proof of identity or to request documents such as Passports or Ontario Health Cards. Information found on the birth registration is used to create a birth certificate.


  13. How long does it take to register a birth in Ontario?
  14. If you choose to use the fully electronic 4-in-1 Newborn Registration Service to register your baby's birth, it will take approximately 6 to 8 weeks from the time you submit the birth registration to complete the process. If you choose to mail the paper version of the Statement of Live Birth form to the Office of the Registrar General (Government of Ontario), it may take approximately 4 months to complete the birth registration from the time your baby is born.


  15. How can my child travel before his/her birth is registered?
  16. Parents who anticipate a need for travel soon after birth, are advised to use the fully electronic 4-in-1 Newborn Registration Service to register the newborn's birth and apply for a birth certificate at the same time. If you did not order a birth certificate at the same time the birth registration information was submitted, you should apply for a birth certificate via the Office of the Registrar General Premium Online or Emergency services for the quickest delivery.


  17. Are there fees associated with registering a birth in Ontario?
  18. With the province-wide implementation of the fully electronic 4-in-1 Newborn Registration Service, there are no longer fees associated with registering a birth in Ontario.


  19. My name contains letters with accents. How do I enter these characters using my PC?
  20. To enter these characters, ensure Num Lock is on, then hold down the Alt key and type the numbers listed below using the numeric keypad on the right side of your keyboard. When you release the Alt key, the character will appear. The following table includes a list of characters and associated numbers.

    Character Press Alt + type
    à 133
    â 131
    ä 132
    ç 135
    Ç 128
    é 130
    É 144
    è 138
    ê 136
    ë 137
    î 140
    ï 139
    ô 147
    ö 148
    ù 151
    û 150
    ü 129

  21. Can I submit the application electronically or do I need a printer to complete the birth registration form?
  22. The fully electronic 4-in-1 Newborn Registration Service does not require a printer to complete the birth registration process. Once completed online, the Statement of Live Birth can be submitted electronically to the Office of the Registrar General for processing. You may wish to print out the confirmation receipt once the information has been submitted.  Parents without the necessary equipment in their home should be aware that most libraries in Ontario are equipped with computers, printers and Internet. Many libraries in rural, remote and First Nations communities, have staff who are specially trained to help clients access the ServiceOntario website. Also, parents may access computers, printers and Internet at any one of the many ServiceOntario centres across Ontario.


  23. Where do I send my child's birth registration form?
  24. If you choose to use the fully electronic 4-in-1 Newborn Registration Service to register your baby's birth, the birth registration information will be sent directly online to the Office of the Registrar General (Government of Ontario).  If you choose to use the paper version of the Statement of Live Birth form, the registration must be mailed to the Office of the Registrar General using the address that is listed on top of the paper form.


  25. How do I register a child that is older than one year of age?
  26. Unregistered children who are older than one year cannot use this online service. A delayed registration of birth through the Office of the Registrar General must be completed. Please contact the Office of the Registrar General for more information.


  27. I am having problems printing the online birth registration form. What should I do?
  28. When Adobe Acrobat Reader attempts to display a PDF file within an Internet Explorer browser window rather than as a separate application, you may get a blank page.

    The following options might help solve this problem:

    • Save the PDF file to your computer and print.
      • In the Print PDF Internet Explorer browser window, right-click on the Print PDF button and a pop-up menu will appear.
      • Click Save Target As to open the Save As window.
      • In the File Name box, type a name for the file and then click Save. Please note the folder where you are saving your PDF file displayed in the Save In box.
      • Once your PDF file is saved on your computer, start the Acrobat Reader application and open the PDF file you have just saved and try printing it again.
    • Re-configure your Acrobat Reader 4.0 settings.
      • Open the Acrobat Reader application.
      • Click on the File item on your menu bar.
      • Select the Preferences option.
      • Select the General preferences.
      • Under the Options preferences, de-select the Web Browser Integration item.
    • Re-configure your Acrobat Reader 5.0 - 7.0 settings
      • Open the Acrobat Reader application.
      • Click on the Edit item on your menu bar.
      • Select the Preferences option.
      • Select the Internet preferences.
      • Under the Web Browser Options preferences, de-select the Display PDF in browser item.
    • Upgrade to the most recent version of Acrobat Reader

    If you are still having problems printing and want to try and complete the birth registration form online again, you must select Option 2 (birth registration online) from the ServiceOntario Bundle page to avoid payment processing again. Alternatively, you can complete the paper version of the Statement of Live Birth given to you at the hospital and mail it to the Office of the Registrar General using the address that is listed on top of the paper form. Birth certificate or SIN applications have already been submitted online so you do not have to apply for these again.