Newborn Registration Service - Frequently Asked Questions

Birth Registration


  1. What is a birth registration?
  2. How can I register a birth online in Ontario?
  3. Who can be listed on the birth registration as a parent?
  4. Who can register a birth in Ontario?
  5. When must a birth be registered in Ontario?
  6. How do I register the birth of a child that is 1 year or older?
  7. Why should I use this service to register a birth in Ontario?
  8. What is the difference between a birth registration and birth certificate?
  9. How long does it take for a birth registration to be processed in Ontario?
  10. Is there a fee to register a birth in Ontario?
  11. Can I submit the birth registration electronically or do I need a printer to complete the birth registration form?
  12. How can I register my child’s birth with a Single Name?
  13. How can I register my child’s birth if the birth involves a surrogate?
  14. My name contains letters with accents. How do I enter these characters using my PC?

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  1. What is a birth registration?

  2. Birth registration in Ontario is a two-step process:

    • A notice of the birth is provided to the Office of the Registrar General by the physician, midwife, nurse, or other informant.
    • Generally, a Statement of Live Birth form is completed by parents of newborns using the online Newborn Registration Service. Alternatively, parents may choose to fill out a paper version of this form and mail it to the Office of the Registrar General.

    The birth will be registered if the information provided is complete, accurate, and matches on both forms. Upon registration of the birth, a birth certificate, a birth certificate with parental information and/or a certified copy of birth registration can be requested and used as proof of identity or to request documents such as a passport.


  3. How can I register a birth online in Ontario?

  4. By using the 5-in-1 Newborn Registration Service, eligible parents can register a birth online and can also do the following at the same time:

    1. Apply for:


    2. Request an Education Savings Referral

    All parents to be listed on the birth registration must be present at the computer to provide consent and certification. Carefully review information about who is eligible to register a birth and who can be listed on the birth registration before you begin. In some cases, additional information and documents need to be completed and mailed to the Office of the Registrar General immediately after submission of the online birth registration. (For example, if the child will be given a Single Name in accordance with the child’s or their parent’s traditional culture, a Request for Birth Registration with a Single Name form with supporting evidence must be completed and mailed.) Similarly, if the child was born through surrogacy or was delivered by a person other than a doctor or midwife or if a parent is unable to certify due to incapacitating illness or death, additional information and documents will be needed.

    NOTE: It is an offence to certify on behalf of another person and to willfully make false statements


  5. Who can be listed on the birth registration as a parent?

  6. A parent is a person who meets the requirements of a parent as set out under Part I of the Children’s Law Reform Act and can be one of the following:

    • The person who gave birth, unless the person who gave birth is a surrogate and does not intend to be a parent of the child
    • The biological parent, whose sperm resulted in conception following sexual intercourse, unless there is written agreement that this person does not intend to be a parent of the child
    • The spouse, at the time of conception, of the parent who gave birth, if the child was conceived through assisted reproduction or sperm donation
    • The child’s intended parent(s) as listed in a surrogacy agreement, other than a surrogate and the surrogate’s partner
    • All parents listed in a pre-conception parentage agreement

    A child's birth can be registered with up to four parents listed on the birth registration (without a court order).


  7. Who can register a birth in Ontario?

  8. All parents eligible to be listed on a child’s birth registration are eligible to register a birth in Ontario (see ‘Who can be listed on the birth registration as a parent?’).

    If none of the parents are able to certify the birth, please contact the Office of the Registrar General for more information.


  9. When must a birth be registered in Ontario?

  10. Under the Vital Statistics Act, the birth of every child born in Ontario must be registered within 30 days of the date of birth with the Office of the Registrar General.

    We recognize that for some parents, registering a birth within 30 days is not always possible. In these cases, if you’re eligible you can still register a birth online for free, within 12 months of the birth date. Once the child is 1 year or older, the process to register a birth is different, requires evidence, and a fee is charged. For more information on registering a birth for a child 1 year or older, please contact the Office of the Registrar General.


  11. How do I register the birth of a child that is 1 year or older?

  12. For information on registering the birth of a child who is 1 year or older, please contact the Office of the Registrar General.


  13. Why should I use this service to register a birth in Ontario?

  14. The online service helps to ensure that the birth registration is completed as accurately as possible. This helps to reduce errors on the form and improves processing times. By using the 5-in-1 Newborn Registration Service, eligible parents can also apply for a birth certificate and Social Insurance Number and sign up for Canada child benefits and request an Education Savings Referral.


  15. What is the difference between a birth registration and a birth certificate?

  16. A birth registration contains information about the birth and is used to create a permanent legal record. A birth certificate is an extract from the original birth registration and is a government document that can be used for identification purposes and for obtaining other government services.


  17. How long does it take for a birth registration to be processed in Ontario?

  18. A birth can be registered by the Office of the Registrar General as soon as 1-2 weeks after submitting the registration using the 5-in-1 Newborn Registration Service, if the information provided is complete and correct. The process may be longer, if additional documents are needed in support of the registration.


  19. Is there a fee to register a birth in Ontario?

  20. There is no fee to register a child’s birth in Ontario within 12 months of the birth date. However, there is a fee to receive a birth certificate for the child (see ‘What are the fees for a first-time birth certificate?’).

    Once the child is 1 year or older, the process to register a birth is different, requires evidence, and a fee is charged.

    Please contact the Office of the Registrar General to receive the additional information and forms you will require.


  21. Can I submit the birth registration electronically or do I need a printer to complete the birth registration form?

  22. A printer is needed if additional documentation is required to be sent to the Office of the Registrar General to complete the registration process.


  23. How can I register my child’s birth with a Single Name?

  24. You can register your child's birth with a Single Name, rather than a First and Last Name, as is the practice in some Indigenous and other cultural traditions. Your child or at least one of your child’s parents must identify as a member of a traditional culture that has a single naming practice. To do this, prior to registering the birth online, you will need to complete a Request for a Birth Registration with a Single Name form and obtain the required evidence outlined in the form. Have these documents ready while you complete the registration online.

    One of the following types of evidence in support of the Single Name Request needs to be mailed with the form:

    • A photocopy of a birth certificate or a certified copy of a birth registration with a Single Name (issued by Ontario, another jurisdiction or an Indigenous community) for either the child's parent or the child
    • A photocopy of an Ontario Change of Name certificate with a Single Name of the child's parent
    • A third-party confirmation that the traditional culture has a single naming practice (Section E of the form outlines additional third-party documents required)

    Once you've completed the Request for a Birth Registration with a Single Name form and obtained the required evidence, complete the birth registration using this online Newborn Registration Service. You will need to print the Supporting Documentation Letter provided at the end of this transaction. Mail this letter along with the required documentation to the Office of the Registrar General to complete the registration process.


  25. How can I register my child’s birth if the birth involves a surrogate?

  26. Under the Children’s Law Reform Act, you may be recognized as a parent to a child born through surrogacy if you had a surrogacy agreement before your child is conceived, and the surrogate agrees to give up any parentage rights at least 7 days after the child is born.

    If this is the case, please make sure that you have the following documents completed, signed and commissioned prior to submitting the child’s birth registration online:


  27. My name contains letters with accents. How do I enter these characters using my PC?

  28. To enter these characters, ensure Num Lock is on, then hold down the Alt key and type the numbers listed below using the numeric keypad on the right side of your keyboard. When you release the Alt key, the character will appear. The following table includes a list of characters and associated numbers.

    Character Press Alt + type
    à 133
    â 131
    ä 132
    ç 135
    Ç 128
    é 130
    É 144
    è 138
    ê 136
    ë 137
    î 140
    ï 139
    ô 147
    ö 148
    ù 151
    û 150
    ü 129