Newborn Registration Service - Frequently Asked Questions

Birth Registration


  1. What is a birth registration?
  2. When must a birth be registered in Ontario?
  3. Who is eligible to register a birth in Ontario?
  4. Who can be named on the birth registration as a parent?
  5. How can I register a birth in Ontario?
  6. Why should I use this service to register a birth in Ontario?
  7. What is the difference between a birth registration and birth certificate?
  8. How long does it take to register a birth in Ontario?
  9. How can I get a birth certificate for my child urgently?
  10. Is there a fee to register a birth in Ontario?
  11. Can I submit the birth registration electronically or do I need a printer to complete the birth registration form?
  12. How can I register my child'’s birth with a single name?
  13. How can I register my child’'s birth if the birth involves a surrogate?
  14. How do I register a child that is older than one year of age?
  15. My name contains letters with accents. How do I enter these characters using my PC?

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  1. What is a birth registration?

  2. Birth registration in Ontario is a two-step process. In general, two forms must be submitted and matched in order for a birth registration to occur. The first form, the Notice of Live Birth, is completed by hospital or midwife practice group and submitted to the Office of the Registrar General (Province of Ontario). The second form, the Statement of Live Birth, is completed by parents of newborns using the online Newborn Registration Service or by completing and submitting a paper Statement of Live Birth and mailing it the Office of the Registrar General.

    Upon receipt, both forms are matched and the birth is registered if the information provided is complete and correct. Upon registration of the birth, a birth certificate, a birth certificate with parental information and a certified copy of birth registration can be requested and used as proof of identity or to request documents such as a passport or an Ontario Health Card.


  3. When must a birth be registered in Ontario?

  4. Under the Vital Statistics Act, the birth of every child born in Ontario must be certified within 30 days of the date of birth with the Office of the Registrar General.

    It is recognized that there are unavoidable barriers that can prevent some parents from being able to register within the first 30 days. In these cases, eligible parents can still register online within 12 months of the birth date. After 12 months, the process is lengthier and requires a fee. For more information on registering a birth for a child that is over 1 year old, please call us at 1-800-461-2156 if you're outside of Toronto but within North America or 416-325-8305 if you’re within the GTA or outside of North America; TTY: 416-325-3408. (TTY/Teletypewriter).


  5. Who is eligible to register a birth in Ontario?

  6. The following groups of persons are eligible to certify a birth of a child in Ontario:

    1. The birth parent only, if the biological parent or the birth parent’s spouse is unacknowledged or unknown
    2. The birth parent + the biological parent of the child
    3. The birth parent + that person’s spouse at the time of conception of the child, if the child is conceived through assisted reproduction or insemination by a sperm donor
    4. All parents of the child who have entered into a pre-conception parentage agreement
    5. All intended parents of the child who have entered into a surrogacy agreement with a surrogate

    Note: You can only use the online Newborn Registration service with up to four parents to be listed on the birth registration. All parents who will be named on the birth registration must be present at the computer to provide consent and certification.


  7. Who can be named on the birth registration as a parent?

  8. A child's birth can be registered with up to four parents* named on the birth registration. A parent is a person who meets the requirements of a parent as set out under Part I of the Children'’s Law Reform Act and can be one of the following:

    • The child's birth parent, who is the person who gave birth to the child (excluding surrogates)
    • The child’s biological parent, whose sperm resulted in conception following sexual intercourse (unless, in advance of conception by sexual intercourse, all parties agree in writing that this person does not intend to be a parent of the child)
    • The birth parent’s spouse, if the child was conceived through assisted reproduction or insemination by sperm donor
    • The child’s intended parent(s) as listed in a surrogacy agreement, other than a surrogate and the surrogate’s partner
    • All parents listed in a pre-conception parentage agreement

    *Up to four parents can be recognized as the parents of a child without a court order.


  9. How can I register a birth in Ontario?

  10. By using the Newborn Registration Service, eligible parents can register a birth online and also apply for a birth certificate and Social Insurance Number and sign up for Canada child benefits and request an Education Savings Referral. All parents who will be named on the birth registration must be present at the computer while the form is completed to provide consent and certification. Carefully review information about who is eligible to register a birth and who can be named on the birth registration before you begin.

    In some cases, additional information and documents need to be completed and submitted to the Office of Registrar General after submission of the birth registration. For example, if the child will be given a single name in accordance with the child’s traditional culture, a Request for Birth Registration with a Single Name form with supporting evidence must be completed and submitted. Similarly, if the child was born using a surrogate or was delivered by a person other than a doctor or midwife or if a parent is unable to certify due to illness or death, additional information and documents will be needed.

    NOTE: It is an offence to certify on behalf of another person and to willfully make false statements.


  11. Why should I use this service to register a birth in Ontario?

  12. The online service helps to ensure that the birth registration is completed as accurately as possible. This helps to reduce errors on the form and improves processing times. By using the Newborn Registration Service, eligible parents can also apply for a birth certificate and Social Insurance Number and sign up for Canada child benefits and request an Education Savings Referral. All parents who will be named on the birth registration must be present at the computer to provide consent and certification.


  13. What is the difference between a birth registration and a birth certificate?

  14. A birth registration contains information about the birth and is used to create a permanent legal record. A birth certificate is an extract from the original birth registration and is a government document that can be used for identification purposes and for obtaining other government services.


  15. How long does it take to register a birth in Ontario?

  16. A birth can be registered as soon as 1-2 weeks after submitting the registration using the Newborn Registration Service, if the information provided is complete and correct. The process may be longer, if additional documents are needed in support of the registration.


  17. How can I get a birth certificate for my child urgently?

  18. Parents who anticipate the need for a birth certificate soon after the child's birth are advised to use the Newborn Registration Service to register their child's birth, apply for a birth certificate and other available services at the same time.

    For children under the age of 16, parents will only need to apply for a birth certificate with parental information as it can be used for most purposes including applying for a child's Canadian passport. Check with Passport Canada for a list of acceptable documents to ensure you are ordering the correct product. If you already have a certified copy of birth registration, it may be accepted.

    If you are unsure if you need a birth certificate, birth certificate with parental information, or a certified copy of birth registration, please check with the Ministry, government agency, or person requesting the document before you order.

    You only need one, make sure you order the right certificate.

    Note: Only one of each type of birth certificate can be issued for a person. For security reasons, if you or anyone who is authorized (e.g. a parent/guardian) orders a replacement certificate, the previously issued certificate is no longer valid.


  19. Is there a fee to register a birth in Ontario?

  20. There is no fee to register a child's birth in Ontario within 12 months of the birth date. To register a birth for a child who is over the age of one requires a fee and a different process. Please contact the Office of the Registrar General to receive the additional information and forms you will require.

    Telephone:    1-800-461-2156 (outside of Toronto but within North America)
                        416-325-8305 (in Toronto or outside North America)
                        416-325-3408 (TTY/Teletypewriter)

  21. Can I submit the birth registration electronically or do I need a printer to complete the birth registration form?

  22. A printer is needed if additional documentation is required to be sent to the Office of the Registrar General to complete the registration process.


  23. How can I register my child'’s birth with a single name?

  24. You can register a birth with a single name if your culture or your child's culture has a tradition of single names. To do this, prior to registering the birth online, you will need to complete a Request for a Birth Registration with a Single Name form and obtain the required evidence outlined in the form. Have these documents ready while you complete the registration online.

    One of the following types of evidence in support of the Single Name Request needs to be submitted with the form:

    • A photocopy of a birth certificate or a certified copy of a birth registration with a single name (issued by Ontario, another jurisdiction or an Indigenous community) in respect of either the child's parent or the child
    • A photocopy of an Ontario Change of Name certificate with a single name of the child's parent
    • A third-party confirmation that the traditional culture has a single naming practice (Section E of the Form outlines additional third party documents required)

    Once you've completed the Request for a Birth Registration with a Single Name form and obtained the required evidence, complete the birth registration using the electronic 5-in-1 Newborn Registration. You will need to print the receipt provided to you on the last page of the online registration application as well as the instruction letter with mailing information and submit all the required documentation along with the receipt to the Office of the Registrar General to complete the registration.


  25. How can I register my child’'s birth if the birth involves a surrogate?

  26. Through the Children’'s Law Reform Act, you may be recognized as a parent to a child born using a surrogate if you had a surrogacy agreement before your child is conceived, and the surrogate agrees to give up any parentage rights at least 7 days after the child'’s is born.

    If this is the case, please make sure that you have the following documents completed, signed and commissioned prior to completing your child’'s registration online: