Newborn Registration Service - Frequently Asked Questions

Birth Certificate


  1. What is a birth certificate?
  2. Why should I use this service to apply for my child`s birth certificate?
  3. Who is eligible to apply for a birth certificate using this service?
  4. How can I apply for a birth certificate using this service?
  5. What are the fees for a first-time birth certificate?
  6. How can I pay for the birth certificate using this service?
  7. Are birth certificates ordered using this service eligible for the same Service Guarantee as birth certificates ordered using the online birth certificate application?
  8. How do I know what type of birth certificate I require for my child?
  9. How long will it take to receive the birth certificate request?
  10. How can I check the status of the birth certificate request?
  11. How is the child`s birth certificate information sent to the Office of the Registrar General?
  12. If I have already registered the child`s birth, can I use this service to apply for a birth certificate?
  13. If the child is over one year of age, can I use this service to apply for a birth certificate?
  14. What should I do if I am planning to move within the next 2 months?

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  1. What is a birth certificate?

  2. A birth certificate is a legal document used to provide an identity. The birth must be registered before a birth certificate can be issued. There are three types of birth products available for newborns:

    A Birth Certificate with Parental Information is an extract of information from the original birth registration and contains the following information:

    • Subject name
    • Subject date of birth
    • Certificate Number
    • Birthplace
    • Sex
    • Date of Registration
    • Registration number
    • Date issued
    • Parent(s) name(s)
    • Parent(s) place(s) of birth

    *Note:For older (pre-1970) registrations, parent(s)' place(s) of birth may not have been recorded and therefore will not appear on the certificate.

    This certificate includes parental information, in addition to the subject's information and is recommended for newborns or children under 16 years of age where parental information is required and can be used for the same identification purposes as a birth certificate with only subject information.

    •   ✔Child general passport
    •   ✔Child health insurance
    •   ✔Certain immigration or citizenship applications

    A Birth Certificate is an extract of information from the original birth registration and contains the following information:

    • Subject name
    • Subject date of birth
    • Certificate Number
    • Birthplace
    • Sex
    • Date of Registration
    • Registration number
    • Date issued

    A Birth Certificate contains personal information of the subject only, and is recommended for those over the age of 16 and can be used to obtain other government documentation, such as:

    •   ✔ Adult general passport
    •   ✔ Social Insurance Number
    •   ✔ Ontario driver's licence
    •   ✔ Ontario Health Card

    A Certified Copy of the Birth Registration contains the following information:

    • Subject name
    • Subject date of birth
    • Parent(s) place(s) of birth
    • Sex
    • Location of birth (hospital, birthing centre, etc.,)
    • Parent(s) name(s)
    • Parent(s) date(s) of birth
    • Parent mailing address at the time of birth
    • Duration of the pregnancy
    • Number of children born to this mother
    • Parent(s) place(s) of birth
    • Weight of the child at birth
    • Type of birth (single, multiple, etc.,)
    • Attendant at the birth
    • Date of Registration
    • Registration number
    • Date issued

    A certified copy of the detailed registration filed after birth, also known as the Statement of Live Birth, contains all registered information about a birth. The copy is endorsed as authentic, printed on legal sized paper, and contains a raised seal for security and verification purposes.

    As a historical record of the birth, a certified copy contains any changes that have been made to the birth registration including any name changes and corrections to information contained on the birth registration. The certified copy of a birth registration can be used for identification purposes requiring more detailed information such as for:

    •   ✔ Applying for Indian Status
    •   ✔ Adopting a child abroad
    •   ✔ Certain immigration or citizenship applications
    •   ✔ Visa applications

    Safeguarding your personal and sensitive information is important. Given the amount of information contained in a Certified Copy of a Birth Registration it is not recommended to share this document unless expressly required.


  3. Why should I use this service to apply for my child`s birth certificate?

  4. The online birth certificate application can be completed quickly and easily once the birth registration section is complete. By using this service, you will not have to fill out a birth certificate application at a later date. As well, you will not have to wait for a confirmation of birth registration before applying for a birth certificate.


  5. Who is eligible to apply for a birth certificate using this service?

  6. The following people are eligible to apply for the child's birth certificate:

    • A parent named on the birth registration
    • A legal guardian - a person with legal custody of the child

    NOTE: To use this service, the baby must be under the age of one.


  7. How can I apply for a birth certificate using this service?

  8. To apply for a birth certificate, select Option 1 or Option 2. Upon completion of the birth certificate application, the application information will be sent to the Office of the Registrar General for processing. Processing will begin after the birth has been registered.


  9. What are the fees for a first-time birth certificate?

  10. A birth certificate or a birth certificate with parental information is $25.00 at a first time cost and a certified copy of a birth registration is $35.00 at a first time cost.


  11. How can I pay for the birth certificate using this service?

  12. You can pay online by VISA, MasterCard or by using INTERAC Online. Your credit card payment will be processed at the end of your session.


  13. Are birth certificates ordered using this service eligible for the same Service Guarantee as birth certificates ordered using the online birth certificate application?

  14. The Service Guarantee is only applicable to births that have already been registered. However, we anticipate that your birth certificate(s) will be delivered to you within 15 business days after the birth has been registered and is in electronic format.


  15. How do I know what type of birth certificate I require for my child?


  16. A Birth Certificate with Parental Information is an extract of information from the original birth registration and contains the following information:

    • Subject name
    • Subject date of birth
    • Certificate Number
    • Birthplace
    • Sex
    • Date of Registration
    • Registration number
    • Date issued
    • Parent(s) name(s)
    • Parent(s) place(s) of birth

    *Note: For older (pre-1970) registrations, parent(s)' place(s) of birth may not have been recorded and therefore will not appear on the certificate.
    This certificate includes parental information, in addition to the subject's information and is recommended for newborns or children under 16 years of age where parental information is required and can be used for the same identification purposes as a birth certificate with only subject information.

    •   ✔Child general passport
    •   ✔Child health insurance
    •   ✔Certain immigration or citizenship applications


  17. How long will it take to receive the birth certificate request?

  18. Upon completion of the birth certificate application, your child's birth certificate will be issued within 15 business days.


  19. How can I check the status of the birth certificate request?

  20. To check the status of the birth certificate request, contact ServiceOntario at 416-325-8305 or toll-free at 1-800-461-2156.


  21. How is the child`s birth certificate information sent to the Office of the Registrar General?

  22. After your payment has been processed, the child's birth certificate information is sent electronically to the Office of the Registrar General.


  23. If I have already registered the child`s birth, can I use this service to apply for a birth certificate?

  24. No. You can only use this service for children who have not yet been registered. If your child is registered and you would like to apply for a birth certificate, please visit the Online Birth Certificate Application.


  25. If the child is over one year of age, can I use this service to apply for a birth certificate?

  26. No. The child must be under one year of age. For children over the age of one, please visit the Online Birth Certificate Application.


  27. What should I do if I am planning to move within the next 2 months?

  28. If you are moving within the next two months, you need to give us your new mailing address, otherwise you will need to contact our office to file a notice of address change in writing.




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